CARIBE PALM COMMUNITY DEVELOPMENT
DISTRICT

MIAMI-DADE COUNTY REGULAR BOARD MEETING MARCH 4, 2024
6:45 P.M.

Special District Services, Inc. 8785 SW 165th Avenue, Suite 200
Miami, FL 33193
www.caribepalmcdd.org 786.303.3661 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
CARIBE PALM COMMUNITY DEVELOPMENT DISTRICT
Silver Palms Mailbox Kiosk 23020 SW 113th Passage Miami, Florida 33170
REGULAR BOARD MEETING
March 4, 2024
6:45 p.m.

Call to Order
Proof of Publication	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
February 5, 2024 Regular Board Meeting	Page 2
Old Business
Update Regarding Installation of LPR Cameras and Upgrades
Discussion Regarding Entrance Feature – Painting and HOA Request for Additional Lighting
New Business
Consider Resolution No. 2024-02 – Adopting a Fiscal Year 2024/2024 Proposed Budget	Page 4
Administrative & Operational Matters
Ethics Training Memo – SDS, Inc	Page 11
Board Member & Staff Closing Comments
Adjourn

MIAMI-DADE

STATE OF FLORIDA COUNTY OF MIAMI-DADE:

Before the undersigned authority personally appeared ROSANA SALGADO, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, of Miami-Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

CARIBE PALM COMMUNITY DEVELOPMENT DISTRICT - FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE

in the XXXX Court,
was published in a newspaper by print in the issues of Miami Daily Business Review f/k/a Miami Review on

09/25/2023

i:

Affiant further says that the newspaper complies with all legal  requirements	for  publication  in  chapter	50,  Florida

Sworn to and subscribed before me this

25  day	SEPTEMBER, A.O. 2023

(SEAL)
ROSANA SALGADO personally known to me

/JFFl f··-, CHRISTINA LYNN RAVIX-DORLEANS
t:: { ::! Commission# HH 332954
"·1,,;,,,;,,.,;,,i,Y Expires November 19, 2026

Page 1

CARIBE PALM COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING
FEBRUARY 5, 2024

CALL TO ORDER

The February 5, 2024, Regular Board Meeting of the Caribe Palm Community Development District (the “District”) was called to order at 6:45 p.m. at the Silver Palms Mailbox Kiosk located at 23020 SW 113th Passage, Miami, Florida 33170.

PROOF OF PUBLICATION

Proof of publication was presented that notice of the February 5, 2024, Regular Board Meeting had been published in the Miami Daily Business Review on December 29, 2023, as part of the District’s Fiscal Year 2023/2024 Meeting Schedule, as legally required.

ESTABLISH A QUORUM
It was determined that the attendance of Chairperson Madeline Martin, Vice Chairperson Merlin Nicieza and Supervisors Carmen Maseda, Hery Morales and Robert Fox constituted a quorum and it was in order to proceed with the meeting.

Staff present: District Manager Armando Silva of Special District Services, Inc.

ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
January 8, 2024, Special Board Meeting

The minutes of January 8, 2024, Special Board Meeting were presented and the Board was asked if there were any changes. There being no changes, a motion was made by Ms. Maseda, seconded by Ms. Nicieza and unanimously passed approving the minutes of the January 8, 2024, Special Board Meeting, as presented.

OLD BUSINESS
Update Regarding Installation of LPR Cameras and Upgrades
Mr. Silva stated that WAR Protection One, Inc. is still waiting on the arrival of the equipment necessary to commence Phase II of the License Plate Recognition (“LPR”) Cameras Installation Project. The next batch of LPR cameras will be located near the mailbox canopy structure.
Discussion Regarding Entrance Feature Paint Colors

Mr. Silva provided the following proposals relating to the painting of the entrance feature:

Page 2

KB Company Darien Stuart - $2,925
Building Unlimited - $3,000
State of the Art Marble - $3,015
The scope of services will entail pressure cleaning the entrance feature; filling any holes in the molding; painting with primer; and two coats of color paint. A discussion ensued after which;
A motion was made by Mr. Fox, seconded by Ms. Maseda and unanimously passed to approve the proposal from State of the Art Marble in the amount of $3015 (State of the Marble is owned by a resident of the community who the Board believes will take care of the work better than others since the contractor has interest in the community).

NEW BUSINESS
Consider Resolution No. 2024-01 – Electronic Signature Policy

Mr. Silva provided the Board with an overview of the resolution and stated that the resolution provides an electronic signature policy and provides the District Manager with authority and responsibility for approval of electronic signatures and implementation of control processes and procedures to ensure compliance, integrity and security in accordance with Chapter 688, Florida Statutes. A discussion ensued after which;

A motion was made by Mr. Morales, seconded by Ms. Nicieza and unanimously passed to approve Resolution No. 2024-01 as presented.

ADMINISTRATIVE & OPERATIONAL MATTERS

Legislative Memo 2023 – Required Ethics Training

Mr. Silva presented a memorandum which will serve as a reminder that beginning January 1, 2024, elected and appointed commissioners of community redevelopment agencies and local officers of independent special districts are required to complete four (4) hours of ethics training annually. The training must address, at a minimum, s. 8, Art. II of the Florida Constitution (ethics for public officers and financial disclosure), the Code of Ethics for Public Officers and Employees, and the Florida Public Records Law and Open Meetings laws.

BOARD MEMBER & STAFF CLOSING COMMENTS

There were no Board Member or staff closing comments at this time.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Ms. Nicieza, seconded by Ms. Maseda and unanimously passed adjourning the Regular Board Meeting at 7:18 p.m.

Secretary/Assistant Secretary	Chairperson/Vice Chairperson

Page 3

RESOLUTION NO. 2024-02

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CARIBE PALM COMMUNITY DEVELOPMENT DISTRICT APPROVING A PROPOSED BUDGET AND NON-AD VALOREM SPECIAL ASSESSMENTS FOR FISCAL YEAR 2024/2025; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, the Board of Supervisors (“Board”) of the Caribe Palm Community Development District (“District”) is required by Chapter 190.008, Florida Statutes, to approve a Proposed Budget for each fiscal year; and,

WHEREAS, the Proposed Budget including the Assessments for Fiscal Year 2024/2025 has been prepared and considered by the Board.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CARIBE PALM COMMUNITY DEVELOPMENT DISTRICT THAT:

Section 1.  The Proposed Budget including the Assessments for Fiscal Year 2024/2025 attached hereto as Exhibit “A” is approved and adopted.

Section 2.  A Public Hearing is hereby scheduled for May 6, 2024 at 6:45 p.m. in the Silver Palms Mailbox Kiosk located at 23020 SW 113th Passage, Miami, Florida 33170, for the purpose of receiving public comments on the Proposed Fiscal Year 2024/2025 Budget.

PASSED, ADOPTED and EFFECTIVE this 4th day of March, 2024.

ATTEST:	CARIBE PALM
COMMUNITY DEVELOPMENT DISTRICT

By:			By:		 Secretary/Assistant Secretary			Chairperson/Vice Chairperson

Page 4

Caribe Palm Community Development District

Proposed Budget For Fiscal Year 2024/2025
October 1, 2024 - September 30, 2025

Page 5

CONTENTS

PROPOSED BUDGET

II	DETAILED PROPOSED BUDGET

Ill	DETAILED PROPOSED DEBT SERVICE FUND BUDGET

IV	ASSESSMENT COMPARISON

Page 6

PROPOSED BUDGET
CARIBE PALM COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2024/2025
BUDGET	
Administrative Assessments	47,255	
Maintenance Assessments	57,659	
Debt Assessments	161,614	
Other Revenues	0	
Interest Income	1,080	
		
TOTAL REVENUES	$	267,608	
		
EXPENDITURES		
Maintenance Expenditures		
Engineering/Inspections	2,800	
Engineering - Special Projects	3,000	
Community Security	6,000	
Security Cameras/MTE/Upkeep	12,000	
FP&L Meter/Mailbox Area	4,200	
Street/Roadway Drainage Maintenance	4,200	
Maintenance/Contingency	22,000	
Total Maintenance Expenditures	$	54,200	
		
Administrative Expenditures		
Supervisor Fees	10,000	
Payroll Taxes (Employer)	765	
Management	30,360	
Secretarial And Field Operations	6,600	
Legal	4,000	
Assessment Roll	7,500	
Audit Fees	3,800	
Insurance	7,300	
Legal Advertisements	1,800	
Miscellaneous	1,500	
Postage	300	
Office Supplies	450	
Dues & Subscriptions	175	
Trustee Fees	3,850	
Continuing Disclosure Fee	350	
Website Management	1,750	
Total Administrative Expenditures	$	80,500	
		
TOTAL EXPENDITURES	$	134,700	
		
REVENUES LESS EXPENDITURES	$	132,908	
		
Bond Payments	(151,917)	
		
BALANCE	$	(19,009)	
		
County Appraiser & Tax Collector Fee	(5,330)	
Discounts For Early Payments	(10,661)	
		
EXCESS/ (SHORTFALL)	$	(35,000)	
		
Carryover From Prior Year	35,000	
		
NET EXCESS/ (SHORTFALL)	$	

2/21/2024 8:42 AM	Page 7

DETAILED PROPOSED BUDGET
CARIBE PALM COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR 2022/2023
ACTUAL	
FISCAL YEAR 2023/2024
BUDGET	
FISCAL YEAR 2024/2025
BUDGET	

COMMENTS	
Administrative Assessments	80,071	80,454	47,255	Expenditures Less Interest & Carryover/.94	
Maintenance Assessments	58,533	57,659	57,659	Expenditures/.94	
Debt Assessments	161,616	161,614	161,614	Bond Payments/.94	
Other Revenues	1,907	0	0		
Interest Income	19,247	720	1,080	Interest Estimated At $90 Per Month	
					
TOTAL REVENUES	$	321,374	$	300,447	$	267,608		
					
EXPENDITURES					
Maintenance Expenditures					
Engineering/Inspections	1,800	2,800	2,800	No Change From 2023/2024 Budget	
Engineering - Special Projects	0	3,000	3,000	No Change From 2023/2024 Budget	
Community Security	0	6,000	6,000	No Change From 2023/2024 Budget	
Security Cameras/MTE/Upkeep	10,128	12,000	12,000	No Change From 2023/2024 Budget	
FP&L Meter/Mailbox Area	1,405	4,200	4,200	No Change From 2023/2024 Budget	
Streel/Roadway Drainage Maintenance	9,700	4,200	4,200	No Change From 2023/2024 Budget	
Maintenance/Contingency	16,761	22,000	22,000	No Change From 2023/2024 Budget	
Total Maintenance Expenditures	$	39,794	$	54,200	$	54,200		
					
Administrative Expenditures					
Supervisor Fees	9,400	8,000	10,000	Supervisor Fees	
Payroll Taxes (Employer)	719	612	765	Supervisor Fees *7.65%	
Management	30,360	30,360	30,360	No Change From 2023/2024 Budget	
Secretarial And Field Operations	6,600	6,600	6,600	No Change From 2023/2024 Budget	
Legal	0	4,000	4,000	No Change From 2023/2024 Budget	
Assessment Roll	7,500	7,500	7,500	As Per Contract	
Audit Fees	3,600	3,700	3,800	$100 Increase From 2023/2024 Budget	
Insurance	6,134	6,600	7,300	Fiscal Year 2023/2024 Expenditure Was $6,594	
Legal Advertisements	782	650	1,800	Costs Will Increase Due To Closing Of The Miami Business Review	
Miscellaneous	1,445	1,500	1,500	No Change From 2023/2024 Budget	
Postage	461	250	300	$50 Increase From 2023/2024 Budget	
Office Supplies	391	450	450	No Change From 2023/2024 Budget	
Dues & Subscriptions	175	175	175	No Change From 2023/2024 Budget	
Trustee Fees	3,780	3,850	3,850	No Change From 2023/2024 Budget	
Continuing Disclosure Fee	350	350	350	No Change From 2023/2024 Budget	
Website Management	1,750	1,750	1,750	No Change From 2023/2024 Budget	
Total Administrative Expenditures	$	73,447	$	76,347	$	80,500		
					
TOTAL EXPENDITURES	$	113,241	$	130,547	$	134,700		
					
REVENUES LESS EXPENDITIJRES	$	208,133	$	169,900	$	132,908		
					
Bond Payments	(154,057)	(151,917)	(151,917)	2025 P & I Payments Less Earned Interest	
					
BALANCE	$	54,076	$	17,983	$	(19,009)		
					
County Appraiser & Tax Collector Fee	(2,888)	(5,994)	(5,330)	Two Percent Of Total Assessment Roll	
Discounts For Early Payments	(11,135)	(11,989)	(10,661)	Four Percent Of Total Assessment Roll	
					
EXCESS/ (SHORTFALL)	$	40,053	$	-	$	(35,000)		
					
Carryover From Prior Year	0	0	35,000	Carryover From Prior Year	
					
NET EXCESS/ (SHORTFALL)	$	40,053	$	-	$		

2/21/2024 8:42 AM	II	Page 8

DETAILED PROPOSED DEBT SERVICE FUND BUDGET
CARIBE PALM COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2024/2025
OCTOBER 1, 2024 - SEPTEMBER 30, 2025

REVENUES	
FISCAL YEAR

2022/2023

ACTUAL	
FISCAL YEAR

2023/2024

BUDGET	
FISCAL YEAR

2024/2025

BUDGET	

COMMENTS	

Interest Income	
6,721	
100	
500	
Projected Interest For FY 2024/2025	

NAV Tax Collection	
154,057	
151,917	
151,917	
Maximum Debt Service Collection	

Total Revenues	
$	160,778	
$	152,017	
$	152,417		

EXPENDITURES					

Principal Payments	
87,000	
90,000	
94,000	
Principal Payment Due In 2025	

Interest Payments	
62,525	
57,680	
54,000	
Interest Payments Due In 2025	

Bond Redemption	
0	
4,337	
4,417	
Bond Redemption	

TOTAL EXPENDITURES	
$	149,525	
$	152,017	
$	152,417		

EXCESS/ (SHORTFALL)	
$	11,253	
$	-	
$		

Series 2017 Bond Refunding Information

Original Par Amount = Interest Rate =
Issue Date= Maturity Date=

Par Amount As Of 1/1/24 =

$1,870,000 3.5%-4.5%
July 2017
May 2035

$1,384,000

Annual Principal Payments Due = Annual Interest Payments Due =

May 1st
May 1st & November 1st

2/21/2024 8:42 AM	111

Page 9

Caribe Palm Community Development District Assessment Comparison

	Fiscal Year 2021/2022
Assessment				Fiscal Year 2022/2023
Assessment				Fiscal Year 2023/2024
Assessment				Fiscal Year 2024/2025
Projected Assessment		
	Before Discount*				Before Discount*				Before Discount*				Before Discount*		

Administrative For Twenty Three Foot Lots		
$	269.83				
$	268.93				
$	271.81				
$	159.65		
Maintenance For Twenty Three Foot Lots		$	200.62				$	197.75				$	194.80				$	194.80		
Debt For Twenty Three Foot Lots		$	493.08				$	493.08				$	493.08				$	493.08		
Total For Twenty Three Foot Lots		$	963.53				$	959.76				$	959.69				$	847.53		

Administrative For Fifty Foot Lots		$	269.83				$	268.93				$	271.81				$	159.65		
Maintenance For Fifty Foot Lots		$	200.62				$	197.75				$	194.80				$	194.80		
Debt For Fifty Foot Lots		$	604.96				$	604.96				 $	604.96				$	604.96		
Total For Fifty Foot Lots		$	1,075.41				$	1,071.64				$	1,071.57				$	959.41		

* Assessments Include the Following:		
4% Discount for Early Payments 1% County Tax Collector Fee
1% County Property Appraiser Fee		
Community Information:		
Twenty Three Foot Lots	156	
Fifty Foot Lots	140	
Total Units	296	

2/21/2024 8:42 AM	IV	Page 10

Ethics Training

Beginning in 2024, District Supervisors are required to complete four (4) hours of ethics training annually. Below are links to two training sessions that will, upon completion, satisfy the training requirement. Beginning with the 2024 Form 1, District Supervisors will be required to confirm that they have completed the training each year.

State Ethics Laws for Constitutional Officers & Elected Municipal Officers
https://www.youtube.com/watch?v=U8JktIMKzyI
Public Meetings and Public Records Law
https://www.myfloridalegal.com/sites/default/files/Full%2520audio%25 202018%5B2%5D.mp3

Both links can be found on SDS’ website, at www.sdsinc.org/links.

The Florida Association of Special Districts (FASD) also offers a training option through Florida State University’s Florida Institute of Government. If your special district is a member of FASD, the cost for this special district-specific ethics training is $49.00 for each district official.

If your special district is NOT a member of FASD, the cost for this special district-specific ethics training is $79.00 for each district official.
Information on the FASD course can be found at https://www.fasd.com/ethics-for- special-districts.

The Oaks Center · 2501A Burns Road · Palm Beach Gardens, FL 33410-5204	o: 561.630.4922 · f: 561.630.4923 · www.sdsinc.org Additional Offices: Miami · Bonita Springs · Tradition · West Villages · Ave Maria
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